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IRIS Company Secretarial - Technical Overview

Faster form filling

IRIS Company Secretarial MinutesIRIS Company Secretarial dramatically reduces the amount of time taken up with form filling and registering company events with Companies House. Whenever a client's details are updated on the central IRIS database, it automatically triggers the relevant Companies House form and produces standard wording for the minutes.
 
IRIS Company Secretarial Electric FilingIRIS Company Secretarial includes all the forms you regularly need. You can insert your own logo, print forms, email them to clients as PDFs for signing, and file them electronically (halving the fees incurred when filing annual returns by post).  A useful e-file audit trail report can be generated for each client detailing the status of all forms filed, providing you with an instant overview of Companies House work in hand.
 
Please note: IRIS Company Secretarial includes additional benefits when used in conjunction with IRIS Practice Management.

Wide-ranging support for meetings

Duncan & Toplis QuoteIRIS Company Secretarial reduces the workload involved in running AGM, EGM, Board and Class meetings. A choice of 41 standard resolutions is available and further free-form resolutions can be entered manually. Individual resolutions can be printed separately for filing purposes. Importantly, any change to the IRIS single central database will trigger an event log, which can be used to automate and 'suggest' wording for the minutes to cover various commonly occurring events.

Reduce administration around shares

With IRIS Company Secretarial, share certificates, share transfer forms, dividend warrants and deeds of waiver can all be completed and printed at the press of a button. Partial dividend waivers can be entered stipulating the exact shares being waived.
 

IRIS Company Secretarial includes Form 42 for employment related securities and automatically completes the most common section of the form (Section 2 for unrestricted securities) based on the information held in the Share Register.

 

Share register...

A detailed share register can be maintained including:

  • Share issues
  • Bonus issues
  • Rights issues
  • Scrip issues
  • Purchase of own shares
  • Share splits
  • Share consolidations
  • Share reclassifications
  • Share transfers

Registers Available:

  • Members
  • Directors and/or Secretaries
  • Directors' Interests
  • Allotments
  • Transfers
  • Mortgages and Charges

Standard minute/resolution wording for commonly occurring events includes:

  • Authority to allot shares
  • Directors' Remuneration
  • Dividend paid
  • Share issues
  • Change of business name
  • Transfers of shares
  • Appointment and termination of directors/secretaries
  • Appointment or removal of auditors
  • Increase in share capital
  • Changes to the address where registers are held
  • Appointment of chairman
  • Laying of accounts

Limited Company and Limited Liability Partnership forms

The following forms are included in IRIS Company Secretarial and can be generated using Microsoft Word 2000 or above or Adobe Acrobat Reader version 6.0 or above. Forms marked * are available to be electronically filed:
 

† Forms 10 and 12 are only available for electronic filing if the user has an IRIS Company Formations licence. The paper copies of the forms can be generated under an IRIS Company Secretarial or an IRIS Company Formations licence.

 
10†
First directors/secretary and intended registered office
12†
Declaration on application for registration
42(07)
Form 42 - Employment related securities
88(2)*
Return of allotment of shares
122
Notice of consolidation, division or cancellation
123
Notice of increase of nominal capital
128(1)
Statement of rights attached to allotted shares
128(4)
Notice of assignment of name or new name to any class of shares
169
Return by a company purchasing its own shares
173
Declaration when purchasing own shares out of capital
190*
Location of register of debenture holders
190a*
Location of register of debenture holders (non-legible format)
225*
Change of accounting reference date
287*
Change of situation of registered office
288a*
Appointment of director or secretary
288b*
Terminating appointment as director or secretary
288c*
Change in particulars of director or secretary
318
Location of directors' service contracts
353*
Location of register of members
353a*
Location of register of members (non-legible format)
363a*
Annual return
391
Notice of passing of resolution removing an auditor
395
Particulars of a mortgage or charge
398
Certificate of registration in Scotland or Northern Ireland of a charge comprising property situate there
400
Particulars of a mortgage or charge subject to which property has been acquired
403a
Declaration of satisfaction in full or in part of mortgage or charge
403b
Declaration that part of the property or undertaking charged (a) has been released from the charge; (b) no longer forms part of the company's property or undertaking
410
Particulars of a charge created by a company registered in Scotland
416
Particulars of a charge subject to which property has been acquired by a company registered in Scotland
419a
Application for registration of a memorandum of satisfaction in full or in part of a registered charge for a company registered in Scotland.
419b
Application for registration of a memorandum of fact that part of the property charged (a) has been released from the charge; (b) no longer forms part of the company's property, for a company registered in Scotland.
652a
Application to strike off a company
652c
Withdrawal of application to strike off a company
DCA*
Dormant Company Accounts
LLP3
Change of name of a limited liability partnership
LLP8
Notice of designated members
LLP190
Location of register of debenture holders
LLP225
Change of accounting reference date
LLP287
Change of situation of registered office
LLP288a
Appointment of member
LLP288b
Terminating appointment of member
LLP288c
Change in particulars of member
LLP363
Annual Return
LLP391
Notice of passing resolution removing an auditor
LLP395
Particulars of a mortgage or charge in respect of a Limited Liability Partnership
LLP398
Limited Liability Partnership: Certificate of registration in Scotland or Northern Ireland of a charge comprising property situated there.
LLP400
Particulars of a mortgage or charge on a property that has been acquired by a Limited Liability Partnership
LLP403a
Limited Liability Partnership: Declaration of satisfaction in full or in part of mortgage or charge
LLP403b
Declaration that part of the property or undertaking charged (a) has been released from the charge, (b) no longer forms part of the limited liability partnership's property or undertaking
LLP410
Particulars of a charge created by a Limited Liability Partnership registered in Scotland
LLP416
Particulars of a charge subject to which property has been acquired by a Limited Liability Partnership registered in Scotland
LLP419a
Limited Liability Partnership: Memorandum of satisfaction in full or in part of a registered charge
LLP419b
Limited Liability Partnership: Memorandum of fact that part of a property charged (a) has been released from the charge; (b) no longer forms part of the LLP's property
LLP652a
Application to strike off an LLP
LLP652c
Withdrawal of application to strike off an LLP
 

System Requirements

  • Word 2000 or above
  • Adobe Acrobat Reader 6.0 or above
  • A compatible email application (e.g. Microsoft Outlook or Microsoft Outlook Express)
 
Explore this section
Company Secretarial
Technical Overview
Functionality Checklist
Company Secretarial Support

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*The Institute of Chartered Accountants in England and Wales has accredited IRIS Accounts Production, Business Tax, Personal Tax, Corporation Tax and Practice Management (including Time & Fees and AutoMail) under the terms of its Accredited IT Product Scheme. Purchasers should ensure that the software, its security features and related support meet their own specific requirements, as the Institute will not be liable for any damage whatsoever, incurred by any person, occasioned by the use of the software, or any related products or services howsoever caused.

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